Types of incorrect or fraudulent entry cases

Reference: GUI-3a

Last Updated 15/12/2017

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Approved qualification

Everyone applying to join the register must prove to us that they hold an approved qualification and that the course was completed within five years of the application for registration.

If the qualification was not awarded within the five year period, the person applying must have done additional education, training and experience in order to be registered.

An entry on the register may be fraudulent or incorrect if there is evidence that the person concerned:

  • didn’t hold an approved qualification when they were registered
  • didn’t complete their course within five years of their application for registration and didn’t do the required additional education, training and experience.

Indemnity arrangement

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Everyone on the register must have appropriate cover under an indemnity arrangement or have an arrangement in place when they practise as a nurse or midwife. To meet this requirement, when someone applies to join or come back onto the register, or renew their registration, they must sign a self-declaration confirming that they have appropriate indemnity insurance. This can include insurance their employer holds on their behalf.

If we find that the declaration was wrong because the applicant didn’t have cover in place when they applied or when they started practising, the entry is incorrect. If the declaration was deliberately misleading, the entry is fraudulent.

When we decide whether or not to carry out a full investigation in this kind of case, we look at the particular circumstances in which the declaration was made. If the nurse or midwife made reasonable enquiries and had no reason to doubt that their employer had appropriate cover in place when they applied, we may decide not to carry out a full investigation.

Declaration of good health and good character

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People will only be registered as nurses or midwives if they prove to us that they are capable of safe and effective practice. This includes showing that they meet the good health and good character requirements.

If any of the information about the applicant’s health or character was wrong or deliberately misleading, the entry is incorrect or fraudulent.

When deciding if the entry is fraudulent or incorrect, decision makers aren’t looking at whether new information about the nurse or midwife’s health or character shows they would have been capable of safe and effective practice when they entered the register. That is a registration decision for the Registrar and is not relevant to the question of whether the entry in the register was fraudulent or incorrect.

In our process, decision makers are only assessing whether we were given wrong or misleading information about the health or character of that person when deciding whether they were capable of safe and effective practice.

Non-payment of fee

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It is the professional responsibility of every nurse and midwife to ensure that they have paid the registration or renewal fee. If someone enters the register or stays on the register without paying the right fee, they were incorrectly entered onto the register. If the payment of the fee was done by a deliberate fraud, then the entry is fraudulent.

Registered practice hours

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During revalidation, nurses and midwives must declare that they have done the required number of hours of registered practice.

A nurse or midwife is incorrectly entered onto the register if their declaration was wrong. If there is evidence that a wrong declaration was made with the deliberate intention to mislead us then the entry is fraudulent.

Continuing professional development

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When renewing their registration a nurse or midwife must self-declare that they have done the required number of hours of continuing professional development (CPD).

A nurse or midwife is incorrectly entered onto the register if there is evidence that the CPD declaration was wrong. If there is evidence that a wrong declaration was made with the deliberate intention to mislead us, the entry is fraudulent.

Identity fraud

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If the registration application contained deliberately misleading information about the identity of the applicant, the entry is fraudulent. This usually means that the person who applied and intended to practise using the registration deliberately made the application in the name of another person.

There is no need for the Investigating Committee to see evidence that the person who made the application has been convicted of a criminal offence in order to find the allegation proved.